Terms & Conditions

Purpose

The purpose of this document is to provide complaints handling information to Program participants, such as how to make a complaint, where to make a complaint, and what complainants might reasonably expect when making a complaint which is related to Drive Safe. Drive Right.

Definition

A complaint is defined as negative feedback from any source in respect of any Drive Safe. Drive Right.. services and can be either written or verbal and be made by the person accessing such services, or through a third party.

Policy Statement

Drive Safe. Drive Right. affirms that people have a right to question and inform decisions made and services provided. We take complaints seriously and manage them in a confidential, timely, objective, transparent and meaningful way. We achieve this by:

  • maintaining the confidentiality of all parties in line with policy and legislative requirements;
  • acknowledging that the common goal is to achieve an outcome acceptable to all parties;
  • acting in good faith and in a calm and courteous manner;
  • showing respect and understanding of each other’s point of view and value difference, rather than judge and blame;
  • respecting and acknowledging the need for cultural appropriateness;
  • ensuring complaints are handled objectively and confidentially, and that complainants are not unfairly treated as a result of making a complaint; and
  • recognising that all parties have rights and responsibilities which must be balanced.
    • Awareness and Accessibility

      Our service values the feedback of Program participants, as a mechanism to support our continual improvement of our services. Accordingly, Drive Safe. Drive Right. shall ensure that this complaints handling information is accessible by Program participants.

      The complaints handling process shall be free of charge to the complainant.

      Complainant will Not be Disadvantaged

      Drive Safe. Drive Right.. shall not cease providing a complainant with Program services, or otherwise recriminate against any complainant, because they have made a complaint to, or about Drive Safe. Drive Right.. Program Deliverer or Coordinator. This does not, however, preclude Drive Safe. Drive Right.. from taking necessary action to ensure service continuity, quality and safety of care during Program delivery.

      How to make a Complaint

      Complaint can be made either by:

      • email at admin@drive safedriveright.com.au; or
      • via Contact Us on our website www.drivesafedriveright.com.au; or
      • in person, or
      • by completing a Drive Safe. Drive Right Feedback. form, which is available from any member of staff ; or
      • by telephone 0491 731 543
      • Note: Complainants will be asked to put their concerns in writing and provide all relevant supporting documentation.
      Responsiveness

      All complaints will be acknowledged and responded to as soon as practicable. Our aim is to acknowledge receipt of complaints within three business days of receipt.

      Complaints will be dealt with in a timely manner and complainants will be kept informed about the progress of their complaint and anticipated timeframes.

      Drive Safe. Drive Right.. shall endeavour to resolve/close out complaints, wherever practicable, within 14 business days.

      Allegations of suspected harm, or risk of harm to a person, or possible victims of crime, will be actioned immediately by urgent referral, or reporting to the relevant agency.

      Confidential

      Personally identifiable information concerning the complainant shall be available where needed, but only for the purposes of addressing the complaint within Drive Safe. Drive Right.. and personal information shall be actively protected from disclosure, unless the complainant expressly consents to its disclosure, or disclosure is required by law.

      Managing the Complaint

      Where possible complaints will be dealt with as quickly as possible, by a senior manager, referred to as Drive Safe. Drive Right.. Complaints Handling Management Representative, who is appointed by the Drive Safe. Drive Right.. Managing Director (MD).

      Where the Drive Safe. Drive Right.. Complaints Handling Management Representative believes they will have to share a confidence with another person in order to resolve an issue, or the nature of a complaint requires that a third party has to be informed in order to meet legislative requirements, they will inform the complainant, or the Program participant’s family (where applicable) of the need prior to any further discussions on the matter.

      The complaint will be documented and any notifiable requirements in relation to the complaint considered.

      The complainant will normally be asked to provide information regarding how the situation could be rectified to their satisfaction.

      If possible, the problem will be resolved as soon as reasonably practicable. If this is not possible, the complainant will be advised that the issue will be given high priority and dealt with as soon as possible.

      Drive Safe. Drive Right.. corrective action decision/s shall be tailored to the nature and severity of the complaint and must be subject to any statutory requirements. To address a complaint, Drive Safe. Drive Right. may:

      • assess the claims made in the complaint;
      • gather relevant information concerning the complaint;
      • investigate and assess relevant information to the complaint;
      • refer the complaint to an independent external party (as required) – to investigate, assess, and conduct an independent review of relevant information to the complaint, providing a recommended respond to the complaint; and/or
      • escalate the complaint to the relevant VicRoads or other Government departmental executive officer (as appropriate).

      Where mediation is required all parties will have the right to agree to the appointment of the mediator.

      Serious matters, such as the following, are to be immediately brought to the attention of the Drive Safe. Drive Right. Managing Director (MD):

      • the safety, health or wellbeing of a person involved in the Program was, or is, being compromised; and/or
      • relevant legislation has been contravened.

      The Drive Safe. Drive Right.. MD will take the lead in having such matters investigated and dealt with in a timely manner.

      Follow-Up and Review

      Each complaint will be viewed as an opportunity for improvement. After the complaint has been dealt with, Drive Safe. Drive Right.t. will analyse the complaint to determine if any policy or procedural changes need to be implemented.

      The Drive Safe. Drive Right.. MD, or delegated Complaints Handling Management Representative, will follow-up to confirm that complaints have been successfully resolved to relevant parties’ satisfaction.

      Complainants will be contacted by the Complaints Handling Management Representative to determine if they were satisfied with the way the issue was resolved, and other relevant parties will be also be consulted about the outcome from a service delivery perspective.

      Monitoring, Evaluation and Review

      Through the Drive Safe. Drive Right. Quality Management System internal auditing process, this policy will be reviewed to ensure compliance with legislative requirements, and unless deemed necessary through the identification of practice gaps, Drive Safe. Drive Right.. will review this policy annually. The review processes will seek to identify and address any systematic barriers to complaints, and feedback mechanisms, with a view to continual improvement.

      Complainants feedback shall be used as an input into the review process.

      Complainant’s Right of Appeal

      If you are not satisfied with our decision and the outcome, you are entitled to seek review of the outcome of your complaint. An application to have your decision internally reviewed must be made to Drive Safe. Drive Right.. within 10 business days of the date of the letter communicating the original decision.

      When a review is requested by a complainant, an internal review will be conducted by an MD, or external agent, who was not involved in the original investigation and assessment of the complaint.

      Complainants are to be made aware that:

      • such a review is not a new investigation of their complaint; the review process will consider:
      • i. the process adopted by the original investigating officer and whether it was appropriate to identify the validity of the complaint and where applicable, address the concerns raised; and
        ii. the merit of the conclusions and whether they were clearly and appropriately explained to the complainant; and
      • the second review will finalise the complaint (subject to the finalisation of any additional matters referred back to the Complaints Handling Management
      • Representatives for consideration); and
      • complainants may also choose to directly engage with an external body, such as the Commonwealth Ombudsman (see contact details below) to seek a review of Drive Safe. Drive Right. handling and/or the outcome of the complaint.
      Complaints Process – Overview Diagram

What is a Program Participant Service Charter?

This charter sets out your rights and how you will be treated when you take part in any Drive Safe. Drive Right. delivered program or service. It also sets out your responsibilities and what you can do to help us provide the best programs and services.

A Program Participant service charter is about everyone being clear about how people should treat one another and how we can work together to achieve the best possible result for you.

What you can expect from Drive Safe. Drive Right.

Drive Safe. Drive Right. is committed to providing the best possible programs and services, this includes respecting your right to:

  • have support so you can make decisions that are right for you;
  • be safe and free from harm when taking part in Program service activities;
  • receive a quality, reliable service provided by suitably skilled people;
  • refuse to be involved in a program or service or say no at any time;
  • be kept informed on matters about you including your service rights;
  • treat your personal information as confidential and respect your privacy according to Australian law. If there are reasons why we might have to tell someone
  • something about you, we will firstly talk with you about this; and
  • ask questions, provide comments, or make a complaint.
How you can help us provide the best program and services

You can help us provide the best service for you by:

  • telling us about what you need ,or ways we can work together better;
  • always acting respectfully and safely towards other people using the service and towards staff;
  • giving us the right information about yourself and your situation;
  • telling us if things change, or if you cannot keep an appointment or commitment to scheduled Program sessions; and
  • telling us what you think about our services and getting involved.

Your comments, ideas and opinions will help us improve our programs and services.

Program participants have the right to

  • be treated with dignity and respect;
  • be assessed to receive services without discrimination;
  • privacy and confidentiality;
  • express your own views and ideas;
  • be provided with services in a manner that upholds your human and legal rights;
  • expect that we will proactively identify and respond to risks to the safety and wellbeing of people participating in the Program;
  • expect that we will have processes for reporting and responding to potential or actual harm, abuse and/or neglect that may occur for people participating in the Program;
  • give you the opportunity to exercise choice and respect the choices you make;
  • access appropriate supports and advocacy.
Program participants have the responsibility to:
  • respect our staff and other Program participants; and
  • respect the conditions within which Program participants find themselves and be supportive and understanding and strive to achieve the intended outcomes of the Program.

This information is left with you for future reference. Should you wish to discuss any aspect of your rights and responsibilities, please do not hesitate to contact a member of our staff.

Types of identity documents

You will need to provide evidence of your identity when registering a vehicle or getting your licence. Without the right documents you will not be able to complete your application.

Category A documents

Category A documents need to show your family name, first name and your date of birth. The documents need to be current or expired by no more than two years.

Acceptable Category A documents
  • Australian photo driver licence or learner permit photo card.
  • Victorian marine licence photo card.
  • Victorian firearm licence photo card.
  • Victorian Security Guard/Crowd Controller photo card.
  • Australian passport.
  • An overseas passport (If expired by more than two years it is acceptable if accompanied by a current Australian visa.
  • Certificate of identity issued by the Passport Office.
  • Convention travel document issued by the Passport Office.
  • Document of identity issued by the Passport Office (usually issued to travellers to Norfolk Island).
  • Australian police force officer photo identity card.
  • Consular photo identity card issued by the Department of Foreign Affairs and Trade.
  • Full Australian birth certificate issued by a Registry of Births, Deaths and Marriages (Note: Birth extracts and Commemorative birth certificates are not accepted).
  • Australian naturalisation or citizenship certificate, or a Document for Travel to Australia or an ImmiCard, issued by the Department of Immigration and Citizenship or the Passport Office.
  • NSW Photo Card (issued by NSW RMS after 14 December 2008).
  • Birth card (issued by NSW RMS prior to August 2008).
Category B documents

One of the following documents that is current.

  • State or federal government employee photo ID card.
  • Medicare card.
  • Department of Veterans Affairs card.
  • Pensioner Concession card.
  • Current entitlement card issued by the Commonwealth.
  • Student identity card.
  • Any Australian or overseas credit card or account card from a bank, building society or credit union.
  • Working with Children Check card.
  • Australian Proof of Age card.
  • Australian Keypass card.
  • Australian Defence Force photo identity card (excluding civilian staff).
OR

One of these documents that is no more than one year old (electronic statements on a device (eg mobile phone or tablet) and Internet printed statements are acceptable):

  • passbook or bank account statement showing the institutions letterhead or stamp
  • telephone, gas or electricity bill showing the institutions letterhead or with a stamp
  • letters from ATO, Centrelink, Bank and Medicare showing institutions letterhead or stamp.
OR

One of these documents that is no more than two years old:

  • water rates, council rates or land evaluation notice
  • electoral enrolment card or other evidence of enrolment
  • Armed services discharge papers
  • current Victorian Driving Authority photo identity card.
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